April is Records and Information Management Month

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Each year, records management professionals around the world raise awareness about records and information management by promoting records related events. The RIM initiative was developed by ARMA International. Records managers interested in hosting their own RIM events can find promotional materials and ideas by visiting the ARMA International web site.  

This year, the School of Library and Information Science at San Jose State University will host 2 "free" events -- to which all records and information managers (and others) are invited!

April 26, 2012, 5:30 to 8 p.m. pacific:
Third Annual Virtual Center for Archives and Records Administration (VCARA) Conference

Exploring and Developing Career Opportunities in the Digital Age

SLURL: http://maps.secondlife.com/secondlife/SJSU%20SLIS/104/27/33

Two practice sessions for those new to Second Life (or just rusty) will be held:

• Session 1:  Wednesday, April 11^th at 7 PM PST
• Session 2:  Wednesday, April 17^th at 7 PM PST

To learn more or to RSVP to the practice sessions and/or the conference send an email to patricia.franks@sjsu.edu

April 30, 2012, 10-11 p.m. pacific
MARA Guest Lecture as part of the SLIS Colloquia Series 

Access to Public Records: tensions between the right-to-know and the protection of privacy and the role of Records Management in addressing these issues

Presenter: Trevor Lewis, Former attorney and current Record Analyst & Local Records Program Coordinator. Vermont State Archives & Records Administration
Location: Live from Vermont, using Collaborate

• To learn more, visit the following page, and scroll to the bottom.  A link to the live conference can be found there. http://slisweb.sjsu.edu/slis/colloquia/2012/colloquia12sp.htm

• Work teams: feel free to have one user log in and project the session to the group. 

• If you have questions or would like to RSVP, send an email to patricia.franks@stny.rr.com 

Introducing Google Apps Vault

Tweet Google has released the Google Apps Vault, a new e-discovery product that allows you to archive, retain, and preserve user email and on the record chats for $5  per user per month. Read more

After 244 Years Encyclopedia Britannica to Stop Printing Books

Tweet By now you may have heard that the Encyclopedia Britannica has finally decided they can no longer afford to print books.  According to Britannica's president, Jorge Cauz, the print set represents only 1% of the company's total sales.  A new set was printed every two years, but the 2010 32-volume edition is the last.  A digital encyclopedia and other education education tools will be the company's new focus.  Read more here.   Now, if you have a chance, become familiar with the 'new' Britannica.  You'll note that Britannica is available for the iPad and smart phone (both iPhone and Blackberry), Britannica Online for Kids is designed specifically for 8-15 year-olds, and RSS Feeds and Widgets enable the content to be delivered right to your browser or home page.  There is even a section for "school and library" sites. Paraphrasing an old slogan, "this isn't your father's encyclopedia Britannica!"

Tweet You're invited to attend (no charge) ...

Title: Social Enterprises: A Changing Information Landscape

Don Burke

Powerepedia Doyen

Department of Energy

Abstract:

Driven by the social media revolution occurring on the Internet, large and small organizations are increasingly adopting powerful information technology tools inside the firewall that connect employees and information in unprecedented ways.  These new tools and work processes allow employees to collaborate and perform important business tasks in ways that finally break the paradigm of paper as the fundamental container of information.  This presentation will explore how these new capabilities and work norms dramatically change the nature of information within organizations and some of the opportunities and challenges those changes have on traditional ideas of information management, records management, learning, and communication.  

 

Biography:

Don Burke currently leads the Department of Energy's internal collaboration capability called "Powerpedia", which leverages the same software as Wikipedia to create a platform where DOE employees capture and connect information in new and unprecedented ways.  Previously, Mr. Burke played a leading role in the development of Intellipedia within the Intelligence Community for which he was awarded a "Service to America Medal" in 2009.  His work and lessons learned on innovation and implementing social tools within the enterprise have been captured in a number of books including "The New Social Learning", "Long Fuse, Big Bang: Achieving Long-Term Success Through Daily Victories"; and  Enterprise 2.0: New Collaborative Tools for Your Organization's Toughest Challenges.

Tuesday

13 March 2012

Time: 5:00-6:00 p.m. (Pacific)

Location: Live from Virginia, using Collaborate

Live URL:

 https://sas.elluminate.com/m.jnlp?sid=2011274&password=M.D7238B9A4504DE4C52238856B54AC2

Password: Not required

Personal Archives and Preservation

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This week I'm at the ACA@UBC seminar and symposium in Vancouver where the focus is on the digital shoebox, personal digital archives, and archival education. Today I'll be speaking on the topic of Virtual Time Capsules and sharing some of the time capsules planned by SLIS students for their LIBR 284 Archivist: Meet Web 2.0 course. If you're planning your own personal digital archive or virtual time capsule, resources are available from the National Digital Information Infrastructure and Preservation Program at http://www.digitalpreservation.gov/personalarchiving/  

A recent resource available from the site is the Personal Digital Archiving Day Kit that provides guidance and resources for information professionals on how to organize and host a Personal Digital Archiving Day to share knowledge about caring for personal digital assets with your community. The Kit can be downloaded from http://www.digitalpreservation.gov/personalarchiving/documents/PADKit_v1.pdf

Getting Experience - Tip #1 - volunteer

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I'm not sure when tip #2 will be posted.  But I have a feeling there are more to come.  This post was prompted by a request that came to me for someone to help create an exhibit of historical artifacts for a private school.  The dates are loosely listed as March/April of this year, and there is no $ for the volunteer(s).  It's too late to register for an internship, at least in SLIS.  And I don't know if anyone would want to pay $474 for one credit to complete this task as an independent study (unless you desperately need 1 credit). The project would probably not entail more than 45  hours (hence the 1 credit equivalence).  The position is in San Jose, but since we are a virtual school, not many students actually live in San Jose.  So far I'm sure I haven't sold anyone on this opportunity.  But... think on the bright side.

If you are interested in archives and special collections, how many opportunities might come your way to work with a history and a theater department, as well as team up with a private collector, to create an exhibit of historical artifacts?  In addition to the experience itself, you would be building your professional network, identifying potential references, gathering experience for your resume, and contributing to the community.

If you are a San Jose student and want to know more, contact me at patricia.franks@sjsu.edu. I will send you the contact information you need to investigate this opportunity further.

National Archives Transcription Project

Tweet Sorry for the long break between posts.  I've been busy working on a book that I hope you'll be hearing about before the end of the year.  For now, though, the Spring term has begun (just today) and since I'm requesting my students 'blog,' so must I.

One item you might find interesting is a Transcription Project of the National Archives that encourages citizens to transcribe documents from the 18th through the 20th centuries.Documents are described as being suitable for beginners,  intermediate, and advanced transcriptionists.  Some documents have been transcribed, and others are awaiting a volunteer to take them on.

Read all about the project and even become involved by visiting http://blogs.archives.gov/online-public-access/?p=7171/