Tompkins County Shared Services Electronic Records Repository as part of the 2015 Bright Ideas program

Tweet This is not far from home, so I just had to learn more. Apparently Tompkins County Shared Services Electronic Records Repository was recognized by the Ash Center for Democratic Governance and Innovation at the John F. Kennedy School of Government, Harvard University.

Small, local governments are faced with numerous challenges when it comes to acquiring the technology needed to manage their electronic records.  According to Tompkins County Clerk Maureen Reynolds, Laserfiche, implemented in 2009, now provides a hosted solution for use by other local government agencies via a secure Internet connection, or other locally managed direct network connectivity.  Read more about this "bright idea" for small, local governments seeking to lower costs by sharing services at http://www.lansingstar.com/news-page/11464-shared-services-electronic-records-repository-recognized-as-bright-idea-in-government 

Canadian Government's Cloud Computing Strategy -- Keeping data in country

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Over the past few months, the Canadian government has been working on a cloud computing usage policy.  Issues being addressed include encryption and data storage, specifically location of non-public, personal or sensitive data and information. 

Read more here. 

DHS releases the wrong FOIA-requested documents, exposing infrastructure vulnerabilities

Tweet What does this say about the state of Records and Information Management at DHS?

On 3 July 2014, DHS, responding to a Freedom of Information Act (FOIA) request on Operation Aurora, a malware attack on Google, instead released more than 800 pages of documents related to the Aurora Project, a 2007 research effort led by Idaho National Laboratory to show the cyber vulnerabilities of U.S. power and water systems, including electrical generators and water pumps. 

Read more at http://www.homelandsecuritynewswire.com/dr20150107-dhs-releases-the-wrong-foiarequested-documents-exposing-infrastructure-vulnerabilities

Jim Merrifield's reflections on Certificates and Certifications

Tweet If there is an award for the most neglected blog ever, this one would be in contention if not an outright winner.  The ironic part is that there is so much to write about ... but so little time in which to write.

 Since my last post in September about the InfoGovCon 2014, Jim Merrifield, one of the organizers of the conference and a member of the MARA program advisory committee, presented a webinar, Career Path for the Next Generation Records Manager.  Jim described a variety of professional certifications and certificates students should consider to aid them in their careers. 

To view the webcast visit this page and then scroll down to Jim's presentation.  To read a review of the presentation, visit the SJSU School of Information blog. 

Information Governance Conference 2014 - Reflections

Tweet Much has been happening in the world of "Converging Viewpoints" since I last posted. Information Technology, Risk Management, Security/Privacy, Legal Units, Business Units & Records Management is moving even more closely together in the US, thanks in large part to the fact that most information today is created digitally.  The 2014 report by EMC puts it this way:

The digital universe is growing 40% a year into the next decade. By 2020 it will contain nearly as many digital bits as there are stars in the universe.

Rather than attempt to catch up in one very long post, I will do my best to share my thoughts more frequently.

The points of convergence that are most on my mind now were evidenced at the recent InfoGovCon 2014 in Hartford Connecticut.  If you missed it, plan to attend the 2nd annual conference in Hartford in September 2015.

Explore the site to see what you missed. Click on the link to Schedule and you'll see two areas of convergence--or maybe it is transformation?  You could have earned maintenance credit toward both the Certified Records Management designation or the Information Governance Professional designation--or if you are like me, you just had to pursue both!  Learn more about the CRM from ICRM.   And additional information about the IGP is provided by ARMA. 

The InfoGovCon was different from any that I have attended in several ways:  1) vendors were actually allowed to present (and I learned so much from those sessions), 2) an IG Boot Camp was presented by leaders in Information Governance, including Barclay Blair, 3) and the atmosphere created by the planning committee (Jim Merrifield, MARA advisory committee member for one) was collaborative, supportive, and really exciting.

So, the converging professions?  Those involved in Information Governance:  Information Technology, Risk Management, Legal, Business Units, Privacy and Security, and Records Management as shown on the Information Governance Reference Model.

And how does IG relate to Records Management?  See the IG Maturity Model based on ARMA's Principles. 
   
Note:  Jim Merrifield will speak via web conferencing to SJSU/MARA students and friends about professional certification on October 1,  from 2:30 to 3:30 pm pacific.  Attendance is free and open to the public.  More about Jim, his presentation, and the live link to the web conference can be found here: https://ischool.sjsu.edu/about/colloquia/Fall%202014

Dr. Sandy Hirsh, Director of School of Library & Information Science at San Jose, elected President of ASIS&T

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Dr. Hirsh will serve as the president of the Association for Information Science and Technology (ASIS&T) during 2015.  Before joining SJSU SLIS, Hirsh  held professional positions in leading global companies. Since joining SJSU SLIS in 2010, she has promoted research by launching the virtual Center for Information and Innovation (CIRI) and fostered global initiatives, including serving as founding partner of the Library 2.0 conference series, which draws academics, students, and information professionals from around the word into an online, open exchange of information. During her tenure as president elect and president, Hirsh will focus on increasing the association's visibility, promoting the value of the information profession, and building membership from across the globe.  Read more...

Congratulations to all ARMA International's Certified Information Governance Professionals!

Tweet The entire list can be found here.  Special "congrats" to two members of the Master of Archives & Records Administration degree Program Advisory Committee members Linda Muller and James Merrifield. 

IGP exam results - yes!

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Please Share (or Forgive) my excitement. My March 13 blog post introduced ARMA's Information Governance Professional certification.   Shortly afterward, I registered and took the IGP exam... and then anxiously awaited the results. Obviously, good news! The IGP designation will now be part of my professional signature line. The exam will be offered twice a year, and it will be open for 8 weeks.  To apply for the next exam period, review the information posted here.

 

Archives 2013 News Orleans - CoSA & SAA Joint Annual Meeting

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I just returned from the Society of American Archivist’s conference in New Orleans, which was filled with days of learning (lot of work) and evenings to relax (lots of fun) -- as you can see by images from Archives 2013, Burbon Street, and the WWII Museum. The most important take-away for records managers and archivists alike is the need to not only preserve the historical record of our government but also to make a business case for the reform of records management policies and practices to promote openness and accountability and to reduce costs. An August 24, 2012, memorandum on the subject of the “Managing Government Records Directive” cited two central goals for federal agencies in the executive branch: 1) require electronic recordkeeping to ensure transparency, efficiency, and accountability and 2) demonstrate compliance with federal records management statutes and regulations. Read the 2012 memorandum at http://www.whitehouse.gov/sites/default/files/omb/memoranda/2012/m-12-18.pdf According to Paul Wester, the First Chief Records Manager of the US Government, National Archives and Records Administration, reforming records management policies and practices is currently the best selling point for archivists and records managers when promoting their value and services.

CoSA - SAA Joint Annual Meeting

Burbon Street Band

WWII Museum - a must see!

Society of American Archivists Annual Conference

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SLIS will be at the Society of American Archivists Annual Conference in New Orleans next week.  If you're attending, stop by the SJSU/SLIS exhibit table  and be sure to join us at the networking reception Thursday evening, 7:30-9:30 pm (central time).  Details are posted here.

What do you think about the relationshp between standards and innovation?

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Thought you might be interested in a 2-day roundtable I attended in June on the relationship between standards and innovation sponsored by the LOC, ISO, ANSI, and other standards development bodies. A glance at the program will give you an idea of the kinds of questions being asked by standards development bodies and researchers at universities across the US and Canada:  http://www.iso.org/sites/WSCRoundtable2013/programme.html

 

Roberta Shaffer of the LOC was one of the presenters at the roundtable described their work on a new standard under development to transition from MARC 21. This site contains updated information about the Bibliographic Framework Initiative: http://www.loc.gov/bibframe/

The LOC has contracted with the firm Zepheira on the Bibframe project. The president of the firm, Eric Miller, lead the Semantic Web initiative for the World Wide Web Consortium during his tenure with W3C.

There are a number of documents and presentations available at the Bibframe site. But the one that I think most underscores the convergence of standards and practices is Bibliographic Framework as a Web of Data: Linked Data Model and Supporting Services 

 

Keep up with activities sponsored by VCARA on SLIS Island In Second Life through the NEW VCARA BLOG

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In an effort to more quickly and easily share information about events sponsored by the Virtual Center for Archives and Records Administration (VCARA) on SLIS Island in Second Life, Matt Carmichael, VCARA Graduate Student Assistant has created the VCARA blog.

View a machinima of Henry Lowood's presentation "Preserving Virtual Worlds" created by Val Hill, and learn about the special tour of the Maya Island Project to be conducted by Stylianos Mystakidis on April 17th by visiting http://slisapps.sjsu.edu/blogs/wp/vcara/

New: Information Governance Professional (IGP) announced by ARMA International

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ARMA International has just introduced the information governance professional (IGP) certification to   recognize the efforts of individuals who possess the knowledge, skills, and abilities to perform as an IG professional.  Information Governance Professionals work closely with executive officers responsible for the organization’s legal/compliance, information technology, and lines of business activities to implement an effective IG program.  Professionals who meet the eligibility requirements for education and experience must pass a 140 multiple-choice question exam to earn the IGP certification. Check the ARMA Internationalwebsite for additional information, including eligibility requirements, an examination blueprint, and sample questions.